Sales & customer data
Protect the email accounts, workstations, and customer information your sales team uses. Review shared access and account permissions as employees join, change roles, or leave.
Built Around Your Business
We speak your industry's language.
Your industry has its own systems, risks, and responsibilities. Explore managed security
Industry
Auto Dealerships
From the showroom to the service lane, dealerships run on connected systems — and regulators know it. We keep your DMS available, your customer data locked down, and your store aligned with the FTC Safeguards Rule.
FTC Safeguards Rule compliance, built in — not bolted on
DMS and dealership platform support
Multi-rooftop network management
managed security
June 2024One attack on a single dealership software provider took roughly 15,000 rooftops offline for weeks
~$1B+in estimated collective losses across affected dealerships
Weeksof pen-and-paper operations for stores without a response plan
Every dealer remembers it. The stores that recovered fastest had layered defenses and a tested plan — exactly what managed security
FTC Safeguards Rule — What Dealerships Are Required To Have
The FTC doesn't ask. It requires.
As a dealership handling consumer financial data, these obligations apply to you today — and since 2024, breaches affecting 500+ consumers must be reported to the FTC within 30 days. Here's what the rule demands, and how we cover each item:
A designated "Qualified Individual"We serve as (or support) yours, with documentation regulators expect.
Written risk assessmentsPerformed, documented, and kept current as your store changes.
Multi-factor authenticationCovered by Shield Layer 3 — Duo, Entra ID, Windows Hello.
Encryption of customer dataAt rest and in transit, verified — not assumed.
Continuous monitoringCovered by Shield Layers 1–2 — SentinelOne + Huntress, 24/7.
Employee security trainingYour team becomes a layer of defense instead of the weak link.
Vendor oversightYour DMS, lenders, and tools assessed — the lesson of 2024.
A written incident response planBuilt, documented, and tested before you ever need it.
Under attack right now?
Locked out? Ransom note on your screens? Call us immediately — even if you're not a client yet.
Call 888-669-1988
BUILT FOR AUTO DEALERSHIPS
From first inquiry to the service lane.
Sales, finance, service, and management rely on connected systems throughout the day. We focus on protecting customer information, securing access, and keeping the dealership platforms your staff depend on ready for work.
Service & operations
Support the systems service advisors and managers depend on, including DMS access, connected workstations, and vendor support connections. Prepare recovery procedures for disruptions.
Finance & customer information
Map where sensitive financing information lives and who can reach it. Separate everyday sales workflows from records that need tighter access.
Security priorities for your team.
- Review access across DMS accounts, email, endpoints, and outside vendors.
- Prepare a response plan for a dealership platform outage, including manual handoffs.
- Document security controls and staff responsibilities as the business changes.
A website built around your visitors.
Make it easy to find sales and service contacts, location details, and inquiry forms on a phone. Review DMS and inventory-feed options before promising an integration.
Explore website design ↗Most dealers that arrange financing or leases must maintain a security program for customer information. The FTC explains the scope and requirements. FTC guidance for automobile dealers ↗
A PRACTICAL FIRST STEP
Talk about your business ↗Start with your dealership’s security.
Review one location’s DMS access, business email, endpoints, and recovery plan. Identify security gaps and prioritize the protections your dealership needs.
Dental Practices · Email & Patient Data Protection
A convincing email.
A practice full of patient data.
Dental practices are our original specialty, dating back to 2010. Your practice management system holds valuable patient, insurance, and billing information. A phishing email can give an attacker a foothold long before anyone sees a ransom demand.
Email protection against phishing and impersonation
Monitoring for suspicious access and endpoint activity
Protection for practice management data and backups
Staff verification habits and HIPAA-focused safeguards
Worth protecting.
THE RISK STARTS BEFORE THE RANSOM NOTEYour computers can look normal.
Your computers can look normal.
An attacker may already be inside.
A familiar-looking invoice, document link, or support request can catch someone during a busy day. If it leads to stolen credentials or a compromised computer, an attacker may gain remote access and quietly prepare for data theft. The practice may continue working while that access goes unnoticed.
AN ILLUSTRATIVE ATTACK PATH
The email is only the beginning.
An intrusion may be quiet. Patient-data theft can happen before a visible outage.
A familiar-looking request.
A deceptive message leads someone to a false login or malicious content.
Defense: email protection + verificationAn unwelcome presence.
A compromised account or device can give an attacker access while the office keeps working.
Defense: identity + endpoint monitoringPatient information exposed.
Records may be copied out of practice systems and used for extortion.
Defense: access limits + investigationIllustrative sequence; attack methods and timing vary. HHS briefing on electronic records and cyber threats ↗
Help stop the initial deception.
Layer email protection with account safeguards and staff training. Give the team a clear way to verify unexpected payment requests, document links, or remote-support instructions through a known contact.
Look beyond the original click.
Synapse Tech manages your technology and security with proven tools, ongoing support, and a team that understands your business.
Limit what an intruder can reach.
Review access to practice management systems, imaging, exported files, and backups. Restrict unnecessary permissions and vendor access, and understand which logs and protections your software provider supports.
BUILT AROUND YOUR BUSINESS
Care for the technology behind patient care.
Managed IT and security for your dental practice.
Protect practice devices
Protect the computers behind every visit.
Managed endpoint security with SentinelOne and Huntress helps detect and respond to threats.
Protect staff accounts
Keep patient information in the right hands.
Strengthen sign-ins with Duo, password management, and Microsoft 365 identity protection.
Keep the practice connected
Keep your practice moving.
Support workstations, servers, networks, and vendor coordination for practice management and imaging systems.
BEHIND EVERY APPOINTMENTA whole practice
A whole practice
worth protecting.
Patient records. Imaging. Insurance details. Billing information. Protect the systems your team relies on every day.
Recovery is only part of the response.
A backup helps restore information after an outage. It cannot retrieve a copy that has already been stolen. Protecting patient data also means detecting unauthorized access and investigating potential exposure.
Discuss managed IT and data protection ↗Make reporting a suspicious email easy.
Build a process staff can use quickly: report the message, verify unusual requests, and contact the security team if they clicked or entered a password. Fast reporting gives the response team an earlier chance to investigate.
Talk about your practice’s email security ↗START WITH THE INBOX AND PATIENT RECORDS
Request a security assessment ↗Review the path into your practice.
We’ll discuss your email provider, practice management software, remote access, and staff accounts to identify where additional protection or monitoring is needed.
SynapseTech Managed IT Services · Available Separately
Opening or acquiring?We help prepare dental practices from the walls in — network cabling, cameras, door access, and practice systems prepared before your first patient. Plan the technical safeguards and responsibilities your dental practice needs.
Growing to multiple locations?We unify every office onto one cohesive, centrally managed network — consistent security and support across your dental locations.
Established and frustrated?We take over messy environments gracefully — document everything, harden what's weak, and keep your practice management and imaging running.
HIPAA Security Rule — What Your Practice Is Required To Have
HIPAA isn't a poster in the break room.
It's a set of technical safeguards regulators audit and fine against — and patient data makes dental practices a favorite target, especially on weekends and holidays when no one's watching. Unless someone always is. Here's what the Security Rule demands, and how we cover each item:
Documented risk analysisPerformed and kept current — the first thing OCR asks for in any audit.
Access controls & unique loginsCovered by Shield Layer 3 — every login verified, shared passwords eliminated.
Encryption of patient dataImaging, records, and backups — encrypted at rest and in transit, verified.
Audit logs & monitoringCovered by Shield Layers 1–2 — SentinelOne + Huntress watching 24/7, including weekends.
Workforce security trainingFront desk to hygienist — your team learns to spot the phish before it bites.
Business associate agreementsWe sign ours, and help you collect them from every vendor touching patient data.
Backup & contingency planEncrypted offsite backups, test-restored — the chair never stops for a server.
Breach notification readinessA documented response plan so 60 days never becomes a scramble.
Healthcare · Patient Data Protection
Protect patient data.
Inside your systems.
Across your email.
From physician-led offices and physical therapy clinics to specialist and other outpatient practices, care depends on trusted information. Your practice software holds patient details, appointments, billing records, and clinical documentation. We protect the accounts, devices, and email around that data and help support your HIPAA responsibilities.
Practice management and connected EHR data protection
Secure email hosting and protected delivery for PHI
managed security
HIPAA-focused safeguards, documentation, and staff procedures
behind every appointment.
Physician-led practices
Protect EHR access, referrals, patient communication, and the front-office systems that support MDs and their care teams.
Physical therapy clinics
Secure treatment documentation, therapy scheduling, insurance records, and shared devices used throughout the clinic.
Specialist & outpatient care
Review the software, connected equipment, outside providers, and information handoffs unique to your practice.
THE PATIENT DATA PICTURE
Protection at every connection.
A typical practice’s information extends beyond a single application.
Practice software
Patient records, scheduling, billing, and connected EHR data.
Individual accounts · Access reviewsStaff & devices
Authorized people, workstations, and downloaded information.
Identity controls · Endpoint protectionSecure email
Messages and attachments sent through approved PHI workflows.
Recipient checks · Protected deliveryBackups & recoveryProtect recovery copies and verify restore procedures.
HIPAA safeguardsDocument responsibilities, review access, and train staff.
SECURITY BUILT AROUND YOUR PRACTICE
Your software is one part of the picture.
A hosted practice system still depends on the accounts, devices, email, and workflows around it. We review those connections with your team and software provider so responsibilities and gaps are clear.
Control access to patient data.
Review individual logins, role-based permissions, multi-factor authentication options, vendor access, and staff departures. Assess record exports, local storage, audit capabilities, and recovery arrangements around your actual software.
Make protected communication practical.
Configure hosting, account protection, and encrypted message delivery around your PHI workflows. Review provider agreements, recipient access, forwarding rules, and staff instructions before treating email as an approved channel for patient information.
Turn safeguards into daily practice.
Connect technical controls to documented responsibilities: risk analysis, access reviews, staff training, incident handling, backup recovery, and vendor oversight. Keep evidence of what is configured and how it is maintained.
SENDING PHI BY EMAILA protected message.
A protected message.
A clear process.
- Staff verify the intended recipient and choose the practice’s approved communication method.
- The configured secure-email workflow applies the selected encryption or protected-message delivery controls.
- The recipient accesses the message through that workflow; staff follow the documented process for delivery problems and misdirected messages.
HHS permits email transmission of electronic PHI when it is adequately protected. The appropriate safeguards depend on the practice’s risk assessment and communication circumstances. HHS guidance on email transmission ↗
Protect the systems around your records.
- Endpoint and email protection to help detect malicious activity.
- Account safeguards and access reviews for staff and outside vendors.
- Backup and recovery planning coordinated with your practice software provider.
- Monitoring and an incident response process for suspicious activity.
Security needs more than a product label.
Email hosting alone does not establish HIPAA compliance. The practice also needs appropriate policies, configuration, workforce procedures, and business associate agreements where required. We help connect the technology with those responsibilities.
HHS guidance on cloud providers and BAAs ↗The HIPAA Security Rule addresses administrative, physical, and technical safeguards for electronic PHI. Risk analysis, access controls, activity review, and contingency planning belong in the overall program. HHS overview of the HIPAA Security Rule ↗
START WITH YOUR PATIENT DATA
Talk about your practice ↗Review your systems and email together.
Tell us what kind of care you provide and which practice management software and email provider you use. We’ll discuss where PHI is stored and sent, who can access it, and which protections need attention.
Industry · Real Estate
Protect your clients.
Protect every transaction.
Agents, brokerages, and property teams balance inquiries, documents, and follow-ups throughout the day. We help protect sensitive client information, secure business email, and build a website that reflects your business.
Protection against phishing and account takeover
Access safeguards for sensitive transaction documents
managed security
Websites that showcase your services and capture inquiries
BUILT FOR REAL ESTATE
Every inquiry and transaction has a next step.
Agents, coordinators, and property teams move between conversations, documents, and deadlines. We focus on protecting the accounts, devices, and documents that keep those transactions moving.
Security priorities for your team.
- Protect business email and devices used by agents and transaction coordinators.
- Review access to shared files when employees, contractors, or vendors change.
- Establish a separate verification process for payment instructions and unexpected changes.
A website built around your visitors.
Showcase your people, service areas, and expertise with a clear path to contact the right agent. Assess listing-feed permissions and platform options before adding property integrations.
Explore website design ↗Real estate wire fraud can involve impersonated parties and altered payment instructions. NAR provides guidance for recognizing the risk and independently verifying instructions. NAR guide to real estate wire fraud ↗
A PRACTICAL FIRST STEP
Talk about your business ↗Start with one useful improvement.
Start with a review of business email, device protection, and access to client documents. Keep payment approvals under direct human control.
Schools · Security that supports learning
Keep learning moving.
Keep school data protected.
A school day connects students, teachers, administrators, and families. Behind it are student records, staff email, classroom devices, and office systems. We help protect those connections so your team can focus on education.
Protect student, staff, and school office information
Secure staff email against phishing and impersonation
Separate classroom, administrative, and guest network access
Plan device management, account access, and recovery
Less room for disruption.
FROM THE FRONT OFFICE TO THE CLASSROOM
One campus. Different access needs.
A student device should not have the same access as a payroll workstation. We help map the people, systems, and networks on your campus, then organize protection around how each is used.
Protect the records behind the school day.
Review access to enrollment, attendance, learning platforms, personnel files, and school office records. Limit permissions by role and update accounts as students enroll, staff change positions, or people leave.
Give each connection the right boundaries.
Inventory classroom computers, staff laptops, shared devices, and network equipment. Separate student, staff, administrative, and guest access; manage updates and protection for the devices the school owns.
Help staff spot the unexpected.
Protect staff accounts with appropriate sign-in controls and email defenses. Build a simple reporting process for fake administrator requests, unexpected login prompts, suspicious attachments, and changes to vendor payment details.
READY BEFORE THE NEXT INTERRUPTIONA recovery plan
A recovery plan
for a real school day.
- Identify the systems the office and classrooms need first, including attendance and communication tools.
- Review recovery copies, cloud-provider responsibilities, and alternate ways to reach staff and families.
- Test restore procedures and document who makes decisions when a device, account, or service is affected.
Protection across the campus.
Synapse Tech manages your technology and security with proven tools, ongoing support, and a team that understands your business.
- Monitor protected staff and administrative endpoints for suspicious activity.
- Review account and device alerts alongside the school’s access rules.
- Keep incident decisions and responsibilities clear for school leadership.
Make information easy for families to find.
Build a clear, mobile-friendly school website for admissions, calendars, announcements, and staff contacts. Keep public information separate from student records, with clear links to the school’s approved portals.
Explore AI website design ↗START WITH YOUR CAMPUS
Talk about your school ↗What keeps your school connected?
Tell us about your devices, learning and office platforms, network setup, and existing IT support. We’ll identify the security and continuity priorities that fit your school.
Professional Businesses · Protecting client trust
Your clients trust you.
Protect what they share.
Accounting firms, law offices, consultants, and other professional teams work with information clients cannot afford to expose. We help protect business email, confidential files, and the devices your people use in the office and on the move.
Protect confidential client files and shared workspaces
Defend against email impersonation and account takeover
Secure laptops, remote access, and business applications
Keep permissions, staff changes, and recovery plans current
at the center of your technology.
BUILT FOR THE WAY YOUR FIRM WORKSClient work moves.
Client work moves.
Protection should move with it.
Tax documents, legal matters, project files, and private business plans pass between people, applications, and locations. We focus on controlling those handoffs without making everyday work harder.
Keep confidential work in the right hands.
Review shared folders, document platforms, client portals, and external sharing links. Organize access around clients, matters, and projects, with a clear process for ending access when an engagement or staff role changes.
Look beyond a familiar sender name.
Help defend against fake partner requests, altered invoices, stolen account sessions, and malicious attachments. Review sign-in protection, forwarding rules, and a separate verification process for sensitive instructions.
Protect the work beyond your desk.
Manage supported laptops and workstations, software updates, endpoint protection, and remote access. Plan for lost devices, staff departures, and recovery of the documents your team needs to meet deadlines.
WHEN AN URGENT REQUEST ARRIVESA familiar name.
A familiar name.
A reason to verify.
- A message asks someone to change payment details, share client files, or approve new access.
- Your team verifies the request through a known phone number or another established channel.
- Approved changes follow the firm’s process; suspicious messages are reported for investigation.
Connect the evidence around your business.
Synapse Tech manages your technology and security with proven tools, ongoing support, and a team that understands your business.
- Protect the endpoints that handle confidential work.
- Review access and suspicious behavior across connected accounts and tools.
- Plan incident response around client confidentiality and business continuity.
Make the right first impression.
Present your services, team, and specialties clearly. Give prospective clients a simple way to make contact, and direct sensitive documents to your approved secure portal instead of a public inquiry form.
Explore AI website design ↗START WITH YOUR CLIENT INFORMATION
Talk about your business ↗Where does your most sensitive work live?
Tell us about your client files, business software, email, and remote team. We’ll review where access, device protection, and recovery need attention.
Don't wait for a breach to find your weak points.
Call us or request your free security risk assessment.
Get My Free Risk Assessment 888-669-1988